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Saturday, 28 November 2009 08:54 |
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BY-LAWS OF THE LSDC KSC TKE ALUMNI ASSOCIATION
ARTICLE I
MEMBERSHIP
Section A: The LSDC Association shall consist of Active and Honorary Members. Honorary membership may be extended to individuals by a majority vote of the Alumni Board.
Section B: Current Active Members: Active members shall be (a) former members of Lambda Sigma Chapter of Tau Kappa Epsilon Fraternity, formerly located at Keene State College, Keene, NH; active members can include both neophytes and National members of the former chapter.
Section C: Non-Active members: Non-active members shall be those former members of the LSDC that either (a) choose to voluntarily withdraw their membership; (b) fail to pay membership dues for the current membership duration; and © voted out of the LSDC due to conflict of interest or other circumstances as determined by the governing body. Such an example will be providing monies from LSDC to family members who run a business that may profit from LSDC non-profit activities, or using monies from the LSDC to promote legislation or political advantage. Non-active members are not permitted to vote in any LSDC elections.
ARTICLE II
GOVERNING BODY
Section A. Elections and subsequent Terms of Office.
1. The directors of the LSDC shall be vested in an Official group of not less than five, up to nine officers, one of which shall be a LSDC Alumni representative. All officer positions will be elected by vote of the active dues paying members of the LSDC. All officers and one LSDC Alumni representative will be elected to serve a term of one year. No elected position(s) shall maintain office for more than two consecutive year terms.
ARTICLE III
GOVERNANCE AND MANAGEMENT POLICIES
Section A. Offices and Responsibilities. The Governing body shall:
1. Accept responsibility for maintaining the policies and programs of the LSDC.
2. Accept and approve the proposed annual operating budget once established and ratified by the LSDC board.
3 The governing body shall hold a minimum of two regular meetings each year on dates determined by the President of the LSDC.
4. Meetings shall take place on a private, secure internet locale or a forum determined by the President.
5. Unique meetings shall be convened at the beckon of the LSDC President or any
member of the governing body with the exception of the Alumni Representative. Unique meetings will meet after fourteen days written notice by the President or governing body member. The president reserves the right to cancel any governing body unique meeting. The veto right of the President in this regard may be overridden my majority vote of the governing body.
6. All governing body members must be present at any meeting, bi-annual or unique, in order to be considered a quorum.
7. In the event of a vacancy on a current un-expired term of office, the vacancy shall be filled by the LSDC member candidate not elected by ballot in that former year's election. In the event there was no other candidate not elected, the office shall be filled by a majority vote of the governing body members.
8. In the event of a stale mate vote, the President shall serve as the tie breaking vote. The President will be permitted the option of (a) casting a single, tie breaking vote; or submit the tie breaking vote to the LSDC at large.
9. Attendance at all bi-annual meetings and unique meetings for all governing body members is mandatory. If any governing body member misses two meetings in one year, the remaining governing body members will review their membership in the LSDC for possible termination.
Section B. Officers positions
1. The following offices and descriptions shall define the governing body:
Prytanis or President: The president shall preside at all meetings and serves as the chief administrator of the LSDC Alumni Association affairs. It is also his duty to enforce the laws and traditions of the former LS chapter of TKE. The president will also appoint all members to committees unless committee positions are determined by majority vote, or are voluntary in nature. The president is responsible for insuring that proper goals and objectives are established for the LSDC and that plans to achieve these goals are formulated and carried out. The president will assist the chapter financial officer in preserving the financial stability of the chapter. He will also insure no disqualified persons have any voting capacity within the LSDC at all times.
Epiprytanis or Vice President: in the event the president is absent or vacant, the VP will perform all of his duties. The VP will be the LSDC's public relations chairman, and custodian of copies of the Articles of Incorporation, Bylaws, and other legal documentation regarding the LSDC as determined by the President. The VP also serves as an official parliamentarian within the governing body of the LSDC
Grammateus or Secretary: the secretary will serves as the LSDC secretary, recording all proceedings and handling all correspondence not otherwise delegated. The secretary will insure all governing body meetings will be archived in a permanent manner until such a time as either (a) the LSDC dissolves; or a time to be determined by the governing body. Minutes of all meetings involving the governing body and general membership shall be recorded. In the event of a conflict of interest violation, the secretary shall be responsible for maintaining minutes of the proceedings. These minutes shall contain the names of the person(s) under scrutiny, and include all disclosures and findings determined by the investigation. He shall also include all governing body members present, their names, and votes on record or statements to the effect.
Chrysophylos or Chief Financial Officer: The CFO shall be in charge of collecting all dues from SBA members, and insuring members are current in payments. The CFO will report directly to the President. The CFO will insure all bills are paid in a timely manner, and prepare documents for the LSDC authorized representative for tax purposes. The CFO will insure there are no conflict of interest intra relationships in the LSDC. A conflict of interest is defined here as when a governing body member or general member may benefit personally from a decision he makes. The CFO will also insure transparent accounting practices are adhered to.
Histor or Historian: The historian will record all matters of historical significance for the association. If the LSDC establishes a newsletter, the Histor will act as editor. The Histor will act as the official Alumni coordinator.
Hypophetes or Chaplain: The chaplain will handle the association's scholastic affairs, and provide moral support to all association members. The chaplain will preside at all meetings when the president and vice president are absent. Any devotional exercises and ritualistic ceremonies are conducted by the chaplain. The chaplain shall conduct periodic reviews to insure it does not jeopardize its tax exempt status. The periodic reviews shall contain information on compensation benefits and arrangements to the event they meet the tax exempt status of the LSDC mission. These reviews shall be made available to the governing body for review at the bi-annual meetings.
Pylortes or Sergeant at arms: The Sergeant at arms is responsible for procuring all artifacts, paddles, notes, scrolls, ritualistic equipment relating to LSDC. He will act as custodian for all ritualistic equipment unless otherwise directed by the officers of LSDC.
Educator or Hegemon: The educator is responsible for any education programs set up and conducted by LSDC. He will act as the official educator for the LSDC in regards to recruiting new members. The educator will oversee any new recruits' education into the LSDC. The educator will report to the governing body and educational schedules for governing body vote before initiating them.
Alumni representative: Duties to be ascribed by the active governing body.
Section C. Election procedures
1. Election. The officers of the LSDC shall be elected in the second week of January of each successive election year and serve for a one year term. No one person shall hold an office for more than two consecutive terms. Office terms will run from January of the election year and expire in the second week of January of the following year in order to insure an orderly progression. Individuals running for office may initiate proposals to run in December of the current election year.
2. Voting procedures. Votes shall be cast by each officer and by the alumni representative as required. The procedure for meetings shall follow Roberts’s rules of Order.
Section D. Membership meetings
1. Meetings for the general membership shall be once a year, or a sequence to be determined by the governing body. Fifty one percent of the current total active membership must be present for quorum.
2. The secretary shall record all minutes for general, dues paid membership meetings, and provide the minutes to the membership within two weeks after each general membership meeting. The secretary shall also keep minutes for all governing body meetings, These shall be made available to the general, dues paid members two weeks following a governing body meeting.
Section E. Funds and Financing
1. The LSDC shall draw its support from membership dues on a sliding scale of $25.00, $50.00, $100.00, or $300.00 per member. Membership dues shall include membership for one year in the association and expire one year later. In order to be an active member with voting rights, membership must be renewed on an annual basis.
2. The CFO shall be responsible for collecting dues.
3. Monies collected will be used for scholarship funds, non profit organizations, memorial funds, and funding for activities proposed and voted on by the governing body.
Section F. Amendments
1. The articles of association and by-laws may be amended by a majority vote of active officers in the governing body. Notice must be duly given thirty days in advance of any submitted proposal for amending articles of association and by-laws to the governing body. Governing body members shall have two weeks from submitted proposed changes to the bylaws to formulate opinions.
2. General, active members may petition the governing body for amendments based on a quorum of more than 51% of the general membership. Notice must be duly given thirty days in advance of any submitted proposal for amending articles of association and by-laws to the governing body. Governing body members shall have two weeks from submitted proposed changes to the bylaws to formulate opinions.
Section G. Conflict of Interest Policy
1. Notwithstanding the definitions provided in Officers above, the policy of the LSDC will be to insure no one person or person(s) shall act in an untoward manner against the LSDC. The governing body will oversee transactions, donations, and funding issues related to the LSDC to insure transparency. The CFO will act in this regard by releasing financial statements each quarter of the fiscal year (January to December) to the governing body for review. The ultimate purpose is to protect the LSDC interests in maintaining its non-profit status when entering into any transaction that may benefit an officer, general member, or family members of LSDC.
2. As such, in the event of any perceived conflict of interest the interested person or persons must disclose to the governing body and general membership the existence of financial interest and be provided the opportunity to disclose any and all facts related to such transactions. The event or perceived interest can be brought as a motion to the governing body by any member of the LSDC.
3. After disclosure the person or persons under scrutiny shall be temporarily removed from membership within the LSDC until the governing body makes a determination if a conflict of interest exists.
4. All dues paying members of the LSDC affirms he has received a copy of the conflict of interest policy. He shall indicate that he has read and understands the policy, and agrees to comply with the policy. Furthermore he must agree that the LSDC is charitable and in order to maintain non profit status the LSDC must engage in activities that support its tax-exempt purposes. Policies and bylaws of the LSDC are archived at www.ksctke.com/forums.
5. All dues paid members, non dues paid members, and guest members must read and acknowledge the following membership terms: All members of LSDC shall conduct themselves in a professional manner befitting the LSDC Alumni association, and that at no time may any one member claim to represent the LSDC Alumni association in any form. LSDC members acting in a any form detrimental to the success of LSDC shall be subject to removal from the LSDC association.
In witness whereof, we have hereunto subscribed our names this day of
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Last Updated ( Saturday, 28 November 2009 16:08 )
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2010 Alumni Donation Goal:
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By-Laws Nov 2009
